# Record maintenance and repairs

Collections need care: watches get serviced, comics get pressed, records get cleaned, paintings get conserved. A maintenance record logs each piece of work on a copy, who did it, what it cost, and what it changed, so the copy's care history is never a mystery.

For valuable pieces this history matters twice over. It preserves the copy, and it documents that the copy was preserved, which future buyers and appraisers care about.

## Add a maintenance record

Priya sends her 1968 Omega Speedmaster for its five yearly movement service. Here is how she records it.

::::steps
:::step title="Open the copy's history"
Open the item, go to its **History** tab, select the copy, and open the **Maintenance** section.

::screenshot{label="History tab with the Maintenance section open"}
:::

:::step title="Describe the work"
Add a record, pick the **type** of work, and give it a **title** ("Full movement service") and a **description** of what was done.
:::

:::step title="Record who, when, and how much"
Fill in **who performed it** (the watchmaker, the studio, or you), the **date**, and the **cost**.
:::

:::step title="Capture the condition change"
Set the [condition](https://getkollek.com/en/docs/core-concepts/conditions) **before** and **after** the work. A repair that takes a copy from Worn to Like New is now documented, with a date and a professional attached. Save the record.
:::
::::

## The types of work

Pick the type that best matches the work:

- **Cleaning**. Routine surface care.
- **Repair**. Fixing something broken.
- **Servicing**. Scheduled upkeep, such as a watch movement service.
- **Conservation**. Stabilizing a copy to stop deterioration.
- **Restoration**. Returning a copy towards its original state.
- **Replacement**. Swapping a part, such as a watch crystal or a record sleeve.
- **Inspection**. A check with no work performed.

## Plan the next round of care

If the work recurs, set the optional **next due date**. A movement service due again in five years, a yearly inspection, a seasonal cleaning: recording the date lets KolleK surface upcoming care instead of leaving it to memory.

## Significant work belongs in the story

Some work is routine, and some changes what the copy *is*. A full restoration of a rare piece is part of its history in the same way a change of owner is. When the work is significant, turn on **include in provenance** on the record, and it will appear in the copy's [provenance narrative](https://getkollek.com/en/docs/copy-history/trace-provenance) as a restoration event.

:::note
Leave routine care out of provenance. A cleaning does not belong in an ownership narrative, and the timeline's complete view still shows it when you want the full picture.
:::

## Where to next

- Attach the service invoice or the before and after photos in [Attach documents to a copy](https://getkollek.com/en/docs/copy-history/attach-documents).
- Significant restoration recorded? See how it reads in [Trace a copy's provenance](https://getkollek.com/en/docs/copy-history/trace-provenance).
- See maintenance alongside every other record in [Read the copy timeline](https://getkollek.com/en/docs/copy-history/read-the-copy-timeline).