Emails KolleK sends

Every email the system can send, what triggers it, and who receives it. Use this page to recognize a legitimate message, or to verify delivery when you run an instance.

KolleK keeps a record of every email it sends you, including delivery and bounce status, on your sent emails page. Operators who have not configured a mailer yet should read Set up email delivery, because a fresh instance only logs email and sends nothing.

Getting in and staying in

Email	Triggered when	Sent to
Account invitation	An owner invites someone to the account. The invitation link expires after seven days.	The invited address
Magic link	Someone requests a passwordless sign in link. The link is valid for five minutes.	The account email
Email verification	You register, or you change your email address.	The new address
Password reset	You use the forgot password link. The reset link is valid for 60 minutes.	The account email

Security alerts

These arrive unprompted when something notable happens on your account. See Login and security alert emails for what to do when one surprises you.

Email	Triggered when	Sent to
Failed login alert	A password sign in attempt fails on an existing account.	The account email
New login alert	A successful sign in happens, naming the device used.	The account email
IP address change alert	A sign in comes from a different IP address than last time.	The account email
API key created	You create an API key by hand. Tokens created by signing in through the API do not trigger this notice.	The account email
API key deleted	You delete an API key.	The account email

Notices to the operator

These go to the operator address configured on the instance, not to collectors. They exist so whoever runs the server knows when people leave.

Email	Triggered when	Sent to
User deleted	A person deletes their own user, including the reason they gave.	The operator address
User automatically deleted	The system deletes a user who opted into inactivity deletion and has been inactive for six months.	The operator address

Where to next

Recognize and react to the alerts: Login and security alert emails.
Make email actually send on your instance: Set up email delivery.
Check what was sent to you: Your personal activity log and sent emails.

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