Record maintenance and repairs
Collections need care: watches get serviced, comics get pressed, records get cleaned, paintings get conserved. A maintenance record logs each piece of work on a copy, who did it, what it cost, and what it changed, so the copy's care history is never a mystery.
For valuable pieces this history matters twice over. It preserves the copy, and it documents that the copy was preserved, which future buyers and appraisers care about.
Add a maintenance record
Priya sends her 1968 Omega Speedmaster for its five yearly movement service. Here is how she records it.
Open the item, go to its History tab, select the copy, and open the Maintenance section.
::screenshot{label="History tab with the Maintenance section open"}
Add a record, pick the type of work, and give it a title ("Full movement service") and a description of what was done.
Fill in who performed it (the watchmaker, the studio, or you), the date, and the cost.
Set the condition before and after the work. A repair that takes a copy from Worn to Like New is now documented, with a date and a professional attached. Save the record.
The types of work
Pick the type that best matches the work:
- Cleaning. Routine surface care.
- Repair. Fixing something broken.
- Servicing. Scheduled upkeep, such as a watch movement service.
- Conservation. Stabilizing a copy to stop deterioration.
- Restoration. Returning a copy towards its original state.
- Replacement. Swapping a part, such as a watch crystal or a record sleeve.
- Inspection. A check with no work performed.
Plan the next round of care
If the work recurs, set the optional next due date. A movement service due again in five years, a yearly inspection, a seasonal cleaning: recording the date lets KolleK surface upcoming care instead of leaving it to memory.
Significant work belongs in the story
Some work is routine, and some changes what the copy is. A full restoration of a rare piece is part of its history in the same way a change of owner is. When the work is significant, turn on include in provenance on the record, and it will appear in the copy's provenance narrative as a restoration event.
Leave routine care out of provenance. A cleaning does not belong in an ownership narrative, and the timeline's complete view still shows it when you want the full picture.
Where to next
- Attach the service invoice or the before and after photos in Attach documents to a copy.
- Significant restoration recorded? See how it reads in Trace a copy's provenance.
- See maintenance alongside every other record in Read the copy timeline.