Move a copy and keep its location history
When you picked a location while creating a copy, you told KolleK where it lives. Moving is different: it changes where the copy lives while remembering where it used to be. Over the years, that becomes a trail of everywhere the copy has been kept.
How location history works
A copy's location history is a chain of records. At any moment, exactly one record is open, and that open record is the copy's current location. Recording a move closes the previous record and opens a new one, stamped with the date and the reason.
So "where is it" and "where has it been" are the same data, read from different ends.
Record a move
Priya moves her 1968 Omega Speedmaster from her desk drawer to the safe after its new valuation.
Open the item, go to its History tab, select the copy, and open the Locations section.
::screenshot{label="History tab with the Locations section open"}
Record a move and pick the new location from your account's locations. If the right spot does not exist yet, an owner or editor can add it first (see Set up your locations).
Set the date of the move, a reason ("Higher valuation, moved to the safe"), and any note. Save it.
The copy now shows the safe as its current location, and the drawer has become history with a start date, an end date, and a reason for leaving.
Fixing a mistake
Correcting a past record is possible. If you mistyped a date or picked the wrong shelf, edit the record rather than adding a fake move to compensate. The history should reflect what actually happened.
Moving is for real, physical relocations. If you are reorganizing your storage itself, renaming a shelf or nesting a box somewhere else, change the location in Set up your locations instead. Copies keep pointing at it, and no move records are needed.
Why bother with the history
For everyday copies, the current location is all you will ever check. The history earns its place with valuable ones: an insurer may ask where a piece has been kept, a buyer may care that it spent a decade in a climate controlled cabinet, and you may simply want to know where something was the year it got scratched. Because moves are dated, the location history lines up against loans, maintenance, and condition changes in the timeline.
Where to next
- Build a storage map worth pointing at in Set up your locations.
- A copy leaving your hands is a loan, not a move. See Lend and borrow copies.
- See moves in the full story in Read the copy timeline.