Manage account tags
Tags are the shared labels of your account, and like any shared vocabulary they benefit from a little curation. This page covers managing the tag list itself from account settings, as opposed to tagging items one by one, which is covered in Tag and find items.
You need the editor or owner role.
Where tags come from
Tags appear in the list two ways: someone creates one deliberately in account settings, or someone types a new tag on an item form and it is created on the spot. Both end up in the same account wide list, shared by every collection.
Create, rename, and delete
Open Tags in account settings to see every tag in the account.
- Create a tag ahead of time when you want the vocabulary ready before a big cataloguing session.
- Rename a tag to fix a typo or merge wording. Renaming updates the label everywhere it is used.
- Delete a tag you no longer want.
Deleting a tag removes it from every item in the account at once. The items themselves are untouched, but the label is gone everywhere and there is no undo for the removal.
Keep the list useful
A tag list turns messy quietly: "signed", "Signed", and "autographed" all meaning the same thing. A few habits keep it clean:
- Agree on wording early if several people catalogue. Pick "Signed" once and stick to it.
- Prefer a handful of meaningful tags over dozens of one offs. A tag used on a single item is usually a note, not a tag.
- Sweep occasionally. Rename near duplicates into one, and delete tags that no longer earn their place.
- Do not duplicate structure that exists elsewhere. "Jazz" is probably a category; "Signed" cuts across everything and is a perfect tag.
Noah keeps exactly six tags for his vinyl: Signed, First Pressing, Sealed, To Sell, Wishlist Upgrade, and Gift. Every one of them answers a question he actually asks.
Where to next
- Apply tags while cataloguing in Tag and find items.
- Decide between tags and the other grouping tools in Categories, sets, and series.